Explore the benefits of document management solutions
Did you know that about 60 percent of an average employee's day is spent on document management? Consider how an organisation that efficiently manages those records and documents — whether paper or electronic — could be infinitely more productive than an organisation that cannot.
What is document management software?
Document management adds accessibility to information. For an organisation to be successful, information must flow to the right people, when and where they need it. When relying on manual and paper-based processes for managing documents, information gets misplaced or is delayed in reaching the right people.
A document management solution:
- Makes necessary information immediately accessible from one central location
- Enables multiple users to access the same, up-to-date documents simultaneously
- Removes the need for physical storage, which cuts costs and time spent searching through file cabinets
Create a foundation for your information with document management
To achieve these goals, a document management solution creates a central electronic location for all of your organisation’s document-centric information to be captured and stored. This makes the documents and information your employees need much easier to find — allowing them to focus on their roles rather than hunting down pieces of paper.
The best part is, getting started is easy. Even though the right document management solution works enterprise-wide, it is often best to start in a single department — usually the one that needs the most help. This allows you to build a foundation for your solution. Eventually, you can expand to other departments as needed.
Learn more about document management processes
Ready to learn more about document management and other related enterprise content management (ECM) terms? Check out the following terms:
Document Storage System
Learn all about document storage software, which allows efficient storage, management, and retrieval of all your documents and files.
Document Version Control
Learn how OnBase can help you with document version control, which is the management of changes to documents and other information.
File Management Software
File management software - learn what it is and why it's so important to your information management strategy.
Electronic File Management
Learn how electronic file management helps organizations store and manage documents and information efficiently as digital files – eliminating paper and minimising risk.